The Take Aways
Achieve eInvoicing compliance in a short time.
Solution is loosely coupled to the version of QAD and hence can be applied across different versions.
Configurable and secure transactions with the ability to encrypt/decrypt data.
Full integration with the ERP including status updates from the Government portal back to QAD.
Problem Statement
Governments across multiple countries/geographies have mandated digitisation of invoice data and submission of the same to designated regulatory portals. E-invoicing brings in many advantages for businesses including standardization and auto-population of invoice details in Government registers, thus bringing in transparency and simplification of regulatory compliance. Enterprises are required to submit their invoice information through technical gateways/interfaces to Government portal from their transactional systems.
The Challenge
QAD offers Globalization solution module (i19) with country specific packages to submit invoice details and other information in compliance to regulatory requirements. While the i19 solution is a direct and recommended fit for all enterprises, there are instances where an organisation may be unable to implement this solution due to legacy customisations or other factors. Also, QAD i19 module does not offer the solution for few countries where such compliance is required.
Solution
Digitus offers a simple and robust solution which is loosely coupled with QAD and is aligned on simple principles of extraction of invoice details from the ERP and subsequent transformation and submission of this data to the regulatory portal/register. Our solution has been rolled out in multiple geographies viz., India & Malaysia and we are enhancing and improving this solution as similar laws/rules are being planned and implemented in other geographies in Europe, Asia & Americas.
Key Features of the Solution :
Our solution comes with control / property settings which allow quick an easy configuration of the solution and minimum structural changes to the code base making it ready for immediate and quick implementations.
Simple approaches to transform the invoice data structure in an acceptable format can be easily achieved through simple mapping rules embedded within the core solution.
The gateway software which we offer as the bridge between QAD ERP, and regulatory portals can cover specific requirements like direct transfer of data / routing of data through service providers. In addition, the gateway software has capabilities to encrypt/decrypt data during the transmission between the enterprise and government portals.
The solution also covers a retrieval of the final status of every invoice update to the Government portal and a reflection of the same in QAD thus providing clear statuses for the e-invoice submission.
Benefits
Plug-N-Play Solution:
Digitus offering is a configurable solution and thus a plug-N-play module making it ready for quick and easy implementations.
Data Integrity:
Data extraction happens for posted invoices and the transformation of data to prescribed formats happens at the source thus ruling out any possibilities of mismatches or errors.
Security:
Usage of encryption techniques and secure methods of data transfers are employed in the solution to ensure appropriate levels of security for transmitted data.
Compliance:
At any point, the transaction statuses between QAD & regulatory portal/register are ensured to be direct reflection of each other.
Conclusion
The e-invoicing solution from Digitus features powerful data integration approach with a very simple and easy to implement module. The solution is loosely coupled with QAD and is delivered without intrusive customizations thus making it simple to adapt. This success story highlights our expertise and knowledge in QAD ERP solutioning, ability to address compliance requirements across various geographies, technical strengths in data interchange and transformations, and strong knowledge in data integrations.
Partner with us for implementation of e-invoicing and other turnkey solutions at your enterprise and achieve greater value, efficiency, accuracy, and control. Our innovative and smart approach to implementation of such business-critical solutions helps businesses reduce overheads, improve operational process management, and enhance overall efficiency.